It is intended that the ACR will raise funds for the Alliance High School Endowment Fund Trust (‘AHSEFT’). The 2018 edition is to be held on 19th May 2018. The event expects a participation of approximately 2500 individuals inclusive of students, Old Boys and the general public. ACR needs service provision during the day of the event.
A. Services to be procured
1. Public address system
The event requires a public address system adequate to cater for an audience of about 2,500 people in open air football field sized grounds.
2. Tents and seats
The event requires a tent to seat approximately 100 guests during the race commencement ceremonies, and during the awards ceremony.
3. Event host/MC
The event requires a person experienced in hosting similar (preferably sports) events, with an audience primarily comprising of students, as well as adults to ensure the smoothest flow of proceedings from commencement to end of the event that will have an audience of about 2,500.
4. Entertainment – DJ
The event requires a person experienced in providing musical entertainment similar (preferably sports) events, with an audience primarily comprising of students, as well as adults of the event that will have an audience of about 2,500.
The event requires security services to cover the following spaces:
a) The start and finish point, grounds within an already secured premises;
b) along the race routes on open roads. The event will stage races on four routes – 5km, 10km, 15km and 20km, with a sizeable amount of overlap on the routes.
The event requires the services of an emergency medical and evacuation provider to cover the event. The event will be staged in the following spaces:
- A start and finish point;
- Open road race routes. The event will stage races on four routes – 5km, 10km, 15km and 20km, with a sizeable amount of overlap on the routes.
The event wishes to procure water and drinking containers to serve up to 2,500 runners, especially in the longer distances. (10km, 15km and 20km).
The supplier needs to have flexibility to supply water in small portable bottles (300ml) AND in larger containers from which water can be dispensed in to small containers (disposable tumblers) at water stations.
B. Are you interested?
You are invited to, subject to your having the requisite experience and technical capability, submit a proposal to provide any of the services listed in section A above.
If interested, please send, in an appropriate format, a brief proposal that includes:
- Your profile;
- Brief on your technical capacity to deliver;
- Financial quote;
- Examples of similar/relevant tasks undertaken and successfully delivered before; and
- 3 business referees – parties you have provided similar services to.
Send to the AHSOBC secretariat through these addresses, marked ‘ACR Services’ in the subject field.
By close of business Tuesday, 7th May 2018
Note: Preference will be given to old boys, or businesses affiliated to old boys.